Field Change Request Application

Fees

All applications (not including fast-track) will be subject to a minimum fee of £150 to be paid before an application is assessed and taken to the decision committee. An invoice for £150 will be issued upon receipt of a new application.

Please tick to indicate that the organisation named in this application agrees to cover all field change request fees, including the minimum fee (if applicable), regardless of the outcome of the application. *

Fast-Track applications

We are able to accept fast-track applications for any field change request apart from Release of Land or Exchange of Land matters.

Please tick to indicate that you want this application to be processed as fast-track application and the organisation named in this application will cover the £2000 fast-track fee (in addition to the main change request fee).

Your Application

Green space name

Address of green space

Charity number (if any)

Applying organisation

Organisation name

Relationship to green space

Landowner

Leaseholder

Managing Trustee

Please tick here to indicate you will submit a letter of support from the landowner or if Fields in Trust is the landowner

Please tick here to indicate you will submit a letter of support from the landowner or if Fields in Trust is the landowner, tick to indicate you have consulted with us

Contact name

Position Held

Contact Address

Address

Address 1

City

Postal Code

County

Contact Email address

Telephone number

Agency acting for the organisation (e.g. Solicitor, Utility Company) (if applicable)

Organisation name

Contact name

Position held

Organisation Address

Address

Address 1

City

Postal Code

County

Email address

Telephone Number

Organisation website

Please confirm the main contact

General information about your request

Please outline the nature of your request

Please outline the reasons for the proposal, why this space was chosen, and who the beneficiaries are

How will the proposal benefit the space and its users?

Does the proposal affect the whole of the space?

Yes

No

If no, then please ensure the area affected is clearly represented on the plans you provide with your application.

Is the primary purpose of the proposal to avoid, adapt or mitigate the actual or anticipated effects of climate change; and/or to reduce greenhouse gas emissions, including toward a target of 'net zero'?

Yes

No

In principle Fields in Trust is supportive of changes and adaptations to a protected green space that relate to improving or enhancing environmental benefits associated with climate change and net zero. However, in some cases replacement land may be required in accordance with our Disposal Policy and we will advise you of the need to put forward an alternative space once we have reviewed your application.

Examples of proposals coming under this category that require Fields in Trust's consent are: turbines of any size or number not directly benefitting the protected space; solar panels on the ground or where solar power generated is to be used beyond the protected space for wider climate change mitigation objectives; flood prevention requiring erection of structures; electric car charging points where the car parking area will be extended.

Please state what the current use of the space/part of the space/building is, and if the proposal affects the current use:

If public access to the space, part of the space or a building will be restricted in any way then please provide details and explain the reasons why

Additional information and formal declaration

Is there any further information you would like to provide to support us in assessing your Field Change Request application? You will also have the opportunity to upload additional supporting documents after you've submitted this application form.

Supporting Documents

Letter of support from the landowner (If not Fields in Trust)

A clear plan of the protected space delineating the line of the proposed fencing. If possible, please also illustrate the proposals on an aerial or satellite map.

A clear plan of the protected space delineating the boundaries of the area required for the event or festival in colour. If possible, please also illustrate the proposals on an aerial or satellite map.

A clear plan of the protected space delineating the boundaries of the land required for release in colour.

A clear plan of the proposed replacement land in colour

A letter from the proposed transferee confirming they are willing to enter into a new Deed of Dedication with Fields in Trust.

A clear plan of the protected space delineating the boundaries of the land required for release in colour.

A clear plan of the protected space delineating the boundaries of the area in respect of which the change of use is requested in colour. If possible, please also illustrate the proposals on an aerial or satellite map.

A copy of the proposed Deed of Appointment and Retirement of Trustee or TR1.

Clear plans of the land to be subject to the legal charge

Copy of the proposed Legal Charge, or loan agreement and terms and condition of grant.

Upload a copy of the draft loan agreement and funding documents

Clear plan of the protected space and a copy of the plan to be attached to the Licence. If possible, please also illustrate the proposals on an aerial or satellite map.

Copy of proposed Licence

Copy of the plan to be attached to the Easement, Servitude or Wayleave (as applicable). If possible, please also illustrate the proposals on an aerial or satellite map.

Copy of the proposed Deed of Easement/Servitude/Wayleave or agreed Heads of Terms.

A copy of the sports club's constitution or similar

Clear plan of the protected space and a copy of the plan to be attached to the lease/sub-lease/assignment. If possible, please also illustrate the proposals on an aerial or satellite map.

Copy of the proposed lease/sublease or agreed Heads of Terms

Copy of the lease that is being assigned

Copy of the draft deed of assignment

Copy of the governing document for the proposed leaseholder, if it is a sport club or a charity.

A clear plan of the protected space delineating the location and boundaries of the proposed building, structure or extension in colour. If possible, please also illustrate the proposals on an aerial or satellite map.

Proposed floor plan

If the proposal is for a building extension, also a floor plan for the existing building.

Planning permission, if already granted

A clear plan of the protected space delineating the location and boundaries of the building. If possible, please also illustrate the proposals on an aerial or satellite map.

Existing floor plan

Planning permission, if already granted

A clear plan of the protected space delineating the boundaries of any existing car park in one colour and proposed new car park in another colour. If possible, please also illustrate the proposals on an aerial or satellite map.

Planning permission, if already granted

Supporting Documents

Planning Permission Documents

Please upload documentary evidence about the outcome of consultations:

Please upload any committee minutes or reports that specifically reference any decisions about this proposal

Supporting Documents

Formal declaration

Fields in Trust's consent is required for a variety of matters relating to land ownership, land transactions and the erection of buildings and structures. Where we have to undertake legal work to review or draft documentation our fees will be charged to you. In order to progress with reviewing your proposal the formal declaration below must be agreed to by the applicant.

Fields in Trust will consider any request in accordance with the terms of the relevant dedication and subject to its duty to perform its charitable objects. We will respond promptly to any notifications of intended disposal or erection of structures, or to any requests for advice.

I declare that the information submitted on this form and any supplementary documents are correct and accurate to the best of my knowledge.

I have authority to act on behalf of the organisation named in this application and confirm that due diligence has been followed to ensure compliance with all legal documents relating to the green space named in this application.

I understand that in addition to Fields in Trust's consent I may need to obtain other approvals and consents, for example planning permission.

I agree to comply with any legal documentation, charity and/or planning legislation governing the green space named in this application and agree to provide copies of appropriate documentation if requested by Fields in Trust.

If relevant, I confirm the necessary approval from the landowner has been obtained and enclose a copy of this in writing.

I acknowledge that by submitting this application

I acknowledge that by submitting this application, the organisation named in this application agrees to cover all field change request fees including the £150 minimum fee, or £2000 fast-track fee for our five working day service. The £150 minimum fee must be paid before the application can be assessed.

Field Change Request Application