Field Change Request fees
Please ensure you read all guidance before submitting a field change request application. Field change request fees cover our administration and legal costs. Fees associated with field change request matters are listed in the tables below.
Please note:
- VAT will be added to the costs below.
- All applications (not including fast-track) will be subject to a minimum fee of £150 to be paid before an application is assessed and taken to the decision committee. An invoice for £150 will be issued upon receipt of a new application.
- Each individual matter submitted in an application will be costed individually and a final fee will be charged once approval is given. In complex cases and cases requiring execution of a deed, an interim invoice will be issued when Fields in Trust’s in-principle approval is given and a final invoice when the matter is completed or a signed deed received.
- If you decide to withdraw your field change request or it does not reach completion or it is declined, you will still be charged for the service you have received. This will be calculated according to the matters applied for and the work undertaken to date.
- A 'consent fee' is payable in certain cases for consent to a proposal involving a commercial activity or other activity incompatible with the Fields in Trust protection. Costs below are minimum amounts and final amounts are decided on a case by case basis. A consent fee will not be charged if the proposal is declined.
- Fields in Trust may apply discretionary fee alterations on a case-by-case basis. Any alterations will be communicated to the landowner as early as possible in the case management process.
- Easements/wayleaves: As a Charity, Fields in Trust does not charge for the service of protecting any green space. A donation from a third party for easement or wayleave cases would contribute to the sustainability of the Charity and its ability to protect more spaces and continue to support those already protected.
- Fields in Trust reserves the right to review fees from time to time. Any updates will be published on the website and applicants should be advised to consult the website for the current fee scale before submitting an application.
- For green spaces owned by Fields in Trust but managed by a local management organisation, please email [email protected] before submitting an application. A member of the team will advise you on further steps.
Fast-track service
We are able to accept fast-track applications for any Field Change Request apart from Release of Land or Exchange of Land matters.
The fee for fast-track applications is £2000 plus the main Field Change Request fee. You will not be charged the £150 minimum fee for a fast-track application.
An application form can be submitted as normal, but please ensure you tick the fast-track option when completing.
We will be able to turn your fast-track application around in five working days, but you must be able to:
- Supply all necessary and correct supporting documents with your application.
- Respond to any queries about your application on the same day.
- Complete all application questions as fully and as clearly as possible.
Any delays caused by not complying with the above requirements will still be chargeable at the fast-track rate.
Please email us in advance if you have any fast-track pre-application questions: [email protected]
Field change request fees
| Billable items | Detail | Detail Fee (excl VAT) | Minimum consent fee (excl VAT) |
|---|---|---|---|
| Application processing | To be paid before the application is taken to the decision committee - invoice to be sent directly after application receipt | £150 | |
| Transfer of a dedicated site and entering into a Deed of Dedication/Minute of Agreement with the new landowner | Where the transfer is required to effect changing a governing structure of a charity, ex. unincorporated charity to CIO | £500 | |
| Transfer from Council to council; Club to club; Council to a charity | £800 | ||
| Transfer from a council to a single sport club or a business | £1,000 | ||
| Change of holding Trustees of protected spaces | £250 | ||
| Releasing dedicated land without replacement land (entering into a Deed of Release) | £4,000 | £4,000 (for the release) | |
| Release of encroached land | £2,000 | ||
| Releasing dedicated land and dedicating replacement land (entering into Deed of Release and Deed of Dedication/Minute of Agreement) | £4,000 | ||
| Releasing a building from the dedication to allow a sale to a third party for commercial, educational, general community purposes | Mixed use building | £2,000 | £800 (for the release) |
| Non-ancillary building or unused building | £1,000 | ||
| Ancillary building | £4,000 | £4,000 (for the release) or replacement land | |
| Lease on part of the dedicated green space (may or may not include a building) (with Fields in Trust Clause) | Lease for 7 years or less (no Fields in Trust clause) on green space & sports pavilion to an existing user club or council or charity | £300 | |
| Lease over 7 years to a club who has not been using the site before, a council or charity | £800 | ||
| Lease over 7 years on green space & sports pavilion to an existing user club or council or charity | £400 | ||
| Lease for 7 years or less to a club who has not been using the site before, a council or charity | £400 | ||
| Lease on an existing building within a dedicated green space (no Fields in Trust clause or Deed of Dedication/Minute of Agreement) | Café, pavilion, community centre, etc. | £400 | |
| On substation | £600 | ||
| Lease on the whole or majority of the Fields in Trust dedicated space (entering into a Deed of Dedication/Minute of Agreement with the tenant) | Lease to a council, club or charity who already uses the field | £800 | |
| Lease to a council, club or charity who has not been using the site before | £1,200 | ||
| Lease renewal on the same terms as the existing lease | The tenant is a party to the Deed of Dedication/Minute of Agreement | £250 | |
| The tenant is not a party to the Deed of Dedication/Minute of Agreement but had a lease at the time of the dedication | £350 | ||
| Easement/Wayleave on dedicated space. | If rights granted within a lease or transfer of building where the building was not included the dedication and no works are to be carried out | £300 | |
| The easement/wayleave benefits a single neighbouring property | £500 | ||
| The easement / wayleave benefits a large number of properties | £900 | ||
| Legal charge on dedicated space | £250 | ||
| Events | £200 | ||
| New buildings/building extensions/structures (in accordance with the Fields in Trust Building Use Policy) | £500 | ||
| New buildings/building extensions/structures (not compliant with the Fields in Trust Building Use Policy therefore considered in accordance with Disposal Policy) | Dedicating replacement land. The land on which the building is erected remains dedicated | £2,000 | |
| No replacement land is available. The land on which the building is erected remains dedicated | £2,000 | £800 (for not providing replacement land) | |
| Telecommunication structures, substations and other utility structures (e.g. gas governors), which may include a lease of part of the dedicated site | £2,000 | £4,000 | |
| Ancillary car parks | £300 | ||
| Car parks for use by the general public (considered in accordance with Disposal Policy which requires replacement land/ payment) | Dedicating replacement land; The car park remains dedicated | £2,000 | |
| No replacement land is available. The car park remains dedicated | £2,000 | £800 (for not providing replacement land) | |
| Temporary change of use such as compounds and non-ancillary car parks on dedicated sites | Utility companies, schools, businesses | £900 |
Additional billable items Fee (excl VAT)
| Fees for fast-track applications (not permitted for release or exchange of land) | £2,000 (in addition to main fee) |
| Changes to original application proposal requiring second meeting of the decision committee | £200 |
| The decision committee requires information not provided and defers the case | £200 |
| In-person site visit or meeting | £500 |
| Multiple proposals within a single application requiring consent | 10% discount from the total fees |
| From initial assessment of the application form unacceptable elements are noted in the proposal which require further discussions with the applicant and/or a secondary application | £100 added to the main fee |
